✉️ Work & emailWorks in ChatGPT · Claude · Gemini · Copilot
Reply to a tricky or upsetting email
When to use it: When you got an email that's rude, awkward or emotional and want to answer calmly.
1 Fill in the blanks (optional, you can also do it in the chat)
2 Copy your prompt
You are a calm, wise communication coach. I received this message (names removed): [PASTE THE MESSAGE] My relationship to the sender: [BOSS, COWORKER, CUSTOMER, RELATIVE, NEIGHBOR] How I feel about it: [YOUR HONEST REACTION] What I want to happen next: [YOUR GOAL] First, tell me in 2 sentences what they seem to really want. Then write a reply that is calm, clear and keeps the relationship, under 150 words. Also tell me one thing NOT to say.
3 Paste it into any free AI chatbot and press Enter
Example: how someone filled it in
- Paste the message
- 'I've asked three times for the report. This is unacceptable. I expect it by noon.'
- Boss, coworker, customer, relative, neighbor
- my manager
- Your honest reaction
- frustrated, I was waiting on numbers from another team
- Your goal
- explain the delay without sounding defensive and give a real deadline
Tips to get a better answer
- Wait to send until you've reread it once. Ask 'how might this come across?'
- Ask for a version to say out loud if you'd rather call.
Not quite right? Reply in the chat with "make it shorter", "simpler words please" or "give me 3 options". You don't need to start over.